CONSTRUCTIONS: SCOP-C INTEGRATED SYSTEM
SCOP - Construct
The IT solutions designed by Softeh Plus for the Constructions and Installation activities, concurrently with the Financial – Accounting activities’ applications outline a complete and integrated software solution that solves the data processing issues within these fields by providing assistance and analysis tools for managers. This suite of programs is addressed to companies that carry out Construction activities, forming an ERP called SCOP – Construct. There are several modules, options and applications that define its functionalities, conjointly ensuring a complete management tool.
Modules, Options and Applications of the Scop – Construct Integrated System
Informatics system designed to elaborate, analyze and calculate the technical – economic Execution Documentation within the Constructions and Installations activities, outlined for beneficiaries, executors and financiers of an investment in these fields. WinDevRo is the representative component of the SCOP – Construct IT solution, that initiates the information flow and establishes the centralized payment settlements for the beneficiaries.
WinDevRO is a complex, robust solution that performs the following general functionalities, without being limited to them: Processing and analyzing the Estimates / Offers by using indicators emerging from estimates norms; Preparing and Listing the employees’ documentation in the “designer” or “bidder” versions; Automatic completion with new resources (materials, equipment, workmanship, attached lists) within the nomenclature – including additional analysis or composite rules; Developing the Payment statements having the possibility of obtaining synthetic reports over the execution (in quantitative, percentage and weight measures); Performing quick verifications over the Payment statements / Offers, as well as the take-over in a new estimate of any composition selected by the user; Possibility to list all the annexes related to an offer through a single order; Possibility to list all the forms that are necessary to participate in auctions (which may be finances by the state budget) in an Excel format; Option of multiplying the articles related to an offer; Possibility to configure and customize the signature fields at the end of reports, etc.
Moreover, WinDevRO integrates with PM – ProdReal, Supply – Requirement, EMMA and ERP – Power Account Anywhere solutions in order to transfer a winning (contracted) offer / contract through the Project Management stages, based on an execution schedule over the approved activities.
The module of the Integrated SCOP – C System designed for scheduling and monitoring the execution of an investment. ProdReal (PM) ensures a direct connection with the WindevRO Estimate – Offer system by automatically undertaking the estimates and associated components in order to reconfigure (reset) the execution mode and schedule of an investment, generating a Gantt chart and calculating the critical path. As a result, the software determines the required budget and resources’ quantities for the execution, allocates teams / subcontractors by activities and establishes the subcontracting tariffs. Moreover, it guarantees a real-time monitoring over the execution, the automatic transfer of several documents towards other systems, and the development of specific reports that describe the work in progress, etc.
Through the WebX – Rapzl reporting component of the site activities, it is ensured a real-time centralization process regarding the executed activities over execution stages. Furthermore, this software provides the transfer towards the Supply – Requirement application of any information with reference to the material resources (in close connection with the planned activities). It represents the main source of information that contributes to the development of Consumption Limit sheets and Materials nomenclature, ensuring their transfer towards the Management component of the SCOP-C PAA Gestoc solution – automatically performing the comparison between the budgeted values and the actual consumption. Therefore, it allows builders to monitor the actual execution, the settlement with beneficiaries and their own working teams – in terms of values and periodic reporting.
Additionally, through the direct connection with the Supply – Requirement solution, it offers the corresponding image of all settlements, keeping track of the executed quantities that are either not settled or settled in advance (both for the Client and the subcontractors). Supervises the results of activity planning, outlining the representation of the future consumption (standardized) in order to assist the supply activity and compare with the real consumption, by generating periodic reports.
A Web Reporting component that sustains declaring the quantities of executed activities (established within PM – ProdReal) from each construction site for every team separately. Through an accessible interface, it is ensured a rapid and concise reporting mechanism, which represents the basis in identifying the actual stage of an execution / investment, determining the standardized consumption of resources that is necessary for creating a comparative analysis. This information is available in PM ProdReal application as well, over the Site Reports section.
Informatics solution within SCOP – C Integrated System developed for the departments whose task is to ensure the supply of resources on construction sites, in order to carry out the executions. A tool to assist in data processing and centralization regarding the necessary construction materials for each project manager / site manager. The connection between the technical area of Project Management and the Procurement department (over material resources) is created through the Supply – Requirement solution which receives, by following the execution plan, the quantities of materials that are necessary for a project within a specific period, so that the procurement process would be completed – with direct allocation on construction works. However, through this connection, it is determined the accurate quantities of material resources that are required within a period of time according to an activity plan, by ensuring the approvals flow (over internally established levels) up until the moment of initiating the orders towards suppliers. Within the SCOP – C Integrated system, this component ensures calculation and aggregation mechanisms that establish the volume of materials that needs to be ordered for each execution, identifying the best offers compared to the budgeted prices.
Among the covered functionalities, this module includes: Data take-over (necessary quantities of materials and resources) within a period of time according to the schedule created in PM – ProdReal software on an Object / Project level; Automatically completing the Requirements for each construction site without demanding a connection with the activity plan; Processing (adjustment & modification) the results according to the schedule of activities; Using specific approval levels in ordering the Requirements – Required, Completed, Approved, Aggregated; Tracking the approved Requirements (quantity / value) in comparison with the calculated initial proposals; Aggregating the approved Requirements to initiate the orders – tool that assists in the Sales Department; Providing essential information to support price negotiations (depending on the investment budget); Transferring the orders automatically towards the PAA Gestoc Management component, etc.
Essential tool in automating the calculation process regarding the Operation Indicators and Fleet Management (Heavy Machinery, Equipment, Cars and Trailers). It performs within the Mechanization departments corresponding to Construction companies, shaping a complete image over the Fleet usage and profitability through the comparison between the calculated values of the Mechanization production and the actual registered expenses. The software is appropriate for calculating all the consumption values related to the equipment and transports on construction sites, in order to perform a comparative analysis with the consumption norms that are defined in the technical – economic documentation. Among the covered functionalities, this software includes: Automating the process of analyzing Roadmap / Timekeeping Files, Transmitting warning messages concerning the scheduled revisions (quantifiable in operating hours and kilometers by days / months), Centralizing all the information regarding the equipment and its adjustments over time, Repair and Cadence Management (km, hours, days) – equipment repairs over types of services, Calculating the Mechanization Production and Operation Indicators, etc.
Moreover, this solution communicates with the dedicated modules on the Financial – Accounting field (ERP PAA) and the Payroll area (PAA WinSal) as components of the SCOP-C Integrated system, ensuring a real-time transfer of the expenses’ values registered on equipment (assimilated to Cost Centers) at the level of primary documents (Invoices, Consumer Vouchers, Tax receipts, Salary statements, etc.).
A Web Reporting component that sustains declaring the Roadmaps / Timekeeping files for the machinery / equipment / cars that are used on each construction site. Through an accessible interface, it is provided the real consumption of the equipment in order to create an appropriate comparative analysis. Offers the option to analyze several files and generate FAZs. All this information would be stored, being available in PAA EMMA application as well.
Module that incorporates multiple functionalities that manage various activities in terms of storing and operating the Primary Documents generated by the activity flow. Concurrently, this component provides Stocks management by processing the primary documents that affect stocks, as well as their permanent monitoring, whether it refers to raw materials, auxiliary materials or inventory items. Therefore, this software delineates the basis for the operational area from a financial point of view – Accounting and Management.
Part of the facilities refers to keeping the record of all primary documents (Customer-Supplier Contracts, Customer-Supplier Orders, Internal Supply Orders, Service Provider Invoices and Inventories, Issuing Customer Invoices and Customer-Supplier Tax Receipts, Customer-Supplier Shipping Notices, Pro-Forma Records, Receipts-Payments Register and Bank Accounts, various inputs/outputs, Effects’ evidence etc.).
Aside from the above mentioned, the software provides the Inventory Management (Stock Balances, Product-Material Files, Current Stock, Inventories, etc.); Receipts-Payments Records (Receipts-Payment statements, uncollected-unpaid statements, Debit-Credit dating reports, Exceeding due Penalty payment calculation, etc.).
Consequently, this software generates all the accounting records that are related to the processed Primary Documents based on accounting monographs, being configurable and adaptable to any legislative changes, simultaneously maintaining records of Acquisitions and Sales operations as well – according to the legislative provisions. As for its main functionalities, there is ensured: the processing of all Primary Documents and automating the entire possible Document Flow; Automation of the Primary Documents Accounting process; Tracking the Stock Movement process; Providing an entire suite of reports specific to the Accounting / Acquisitions / Stocks departments etc.
As part of the SCOP – C Integrated System: Sustains the connection with the Technical department, by taking over the nomenclature of necessary materials for each investment in order to analyze the Material Resources Limit Sheet; Centralizes the orders – as a result of aggregating the necessary orders placed on construction sites with the approvals carried out within the Commercial department; Transfers all the expenses registered over equipment towards the Mechanization area; Generates all the accounting records that are used in the Financial Accounting process; Provides the actual accounting consumption to the Project Management department for analysis purposes.
A Web Reporting component that sustains declaring the inputs and stock consumptions from each construction site for every project separately. Permits operating the primary documents underlying the Stock reception activities on the site, including: Notices, Invoices and documents that ensure registering the material consumption. Through an accessible interface, it is provided the real consumption of the material resources in order to create an appropriate comparative analysis. All this information would be stored, being available in PAA Gestoc application as well.
The General (Financial) Accounting module that represents the ERP-PAA core, concentrating all the accounting information (transactions) of an economic unit, carrying out both the Financial Accounting and the Internal Management Accounting. Allows the follow-up of all financial-accounting situations regarding the current situations and the previous periods as well, in real time.
Ensures the centralization and consolidation of the information emerging from both Financial Accounting (classes 1-7) and Management Accounting (class 9) procedures, up to the level of Balance Sheet, Cash Flow, Profit and Loss statements. Within the ERP – Power Account Anywhere software, this module functions as a container that receives and centralizes accounting transactions, all resulting from operating primary documents, calculating liquidation and depreciation levels, etc. The accounting mechanisms are ensured on multiple dimensions (ex: costs / profit centers, departments, typologies etc.) configurable depending on the established results.
By employing the mechanisms that support an automatic generation of the Accounting Records, it is assured the foundation of Revenue and Expenses Reports as well, including the revaluation of foreign currency accounts, closing the VAT accounts, etc. Moreover, as for the applications’ main functionalities there could be mentioned: Multi-Dimensional accounting record generation; Ensuring all specific reports emerging from Accounting procedures (Balance Sheets, Accounts Sheets, General Ledger, etc.); Monthly closing processes (ex: Revenue – Expenses and other operations, etc.).
As part of the SCOP – C Integrated System, this module centralizes all accounting records that are related to the operations deployed of a construction site and their corresponding accounting documents, payroll documents and fixed assets over established accounting dimensions in order to deliver the information required in generating the Profit and Loss Statements and other documents.
This module sustains the management of Fixed Assets, providing calculation mechanisms regarding the depreciation and automating the accounting records’ generation directly into the PAA-Contab module. It allows configuring the depreciation methods and keeps track of non-deductible depreciation for tax purposes, by separately highlighting all types of depreciation (deductible / non-deductible) within analysis reports. Among the depreciation regimes, this module includes: linear, accelerated, digressive AD1, digressive AD2 and manual. The states of fixed assets allowed within this application are: normal, in reserve / available, in conservation.
Ensures the possibility to multiply fixed assets, starting from the characteristics detained by one of them and automatically generating an inventory number for the following. Moreover, as for the applications’ facilities there could be mentioned: a complete management of Fixed Assets and Inventory Objects, Automatic generation of all reports specific to Fixed Assets management and accounting, etc.
Highly important utility in tracking the efficiency and profitability of the Projects / Targets that correspond to a Construction company. Its purpose is to automate the calculation process referring to the Profit and Loss Account by performing a breakdown on objectives (Profit Centers – Project / Investment). This action is accomplished as a result of identifying the direct income and expenses, and allocating the indirect expenses over projects, using distribution coefficients. The calculation methods are strictly correlated to the activity field – which utilize the Prices according to the evolution of an investment until its completion. The information source is represented by the accounting records located within PAA Contab module.
However, as for the covered functionalities, there are provided: The possibilities of defining / configuring customized P&L structures or other analysis structures that use the accounting records as the source of information, Possibility of defining customized calculation formulas and configuring any distribution keys, Analyzing monthly / yearly situations over profit centers in various forms of display (tabular or P&L).
Software Solution outlined for automating the reporting process towards the Ministry of Finance. Ensures the extraction and preparation of the recorded data throughout the above-mentioned IT Solutions for reporting purposes. Consequently, it ensures the reporting process with reference to the Statements D394, D390, D300, Intra-State etc.
The PAA WinSal application registers all the information regarding employees and integrates it within the ERP Power Account system. For each employee there can be stored the information concerning identifying data, status within company, personal and additional deductions, and other optional information regarding the education / professional experience, medical condition, military evidence etc.
This program ensures a complete salary calculation mechanism, by proceeding through all stages involved in this process: down payments calculation, rest and medical leave, timesheets, bonuses, deductions due to the state / company, liquidation calculation, payroll / salary flyers generation, as well as transmitting the centralized salaries and monthly statements towards state institutions (CAS, CASS, Unemployment, Fiscal Fees etc.), in accordance with the current legal provisions.
As regard the main functionalities, the software includes: Ensuring the entire set of information and documents to support HR processes, Automating the Salary calculation process – liquidation, Calculation and record of meal tickets, Integrating the information into ERP Power Account, Reporting towards institutions, etc.
A Web Reporting component that sustains declaring the daily timekeeping of the workers from each construction site, either through timekeepers or site managers. Through an accessible interface, it is provided the detailed timekeeping report in order to determine an appropriate salary calculation and expenses for each team. All this information would be stored, being available in PAA WinSal application as well for analysis purposes.
Highly important option for automating the centralization process concerning the information generated in PAA WinSal application, in line with all periodic updates, in order to ensure the reporting action towards Revisal. All the required information for Revisal reporting is centralized and consolidated within WinSal – Revisal Application, without demanding the manual operation.
This module creates a comparative analysis between the technical consumption (resulted from the executions reported on the activity plan) and the accounting consumption (resulted from the consumption that is registered within a construction site). Therefore, it automatically generates the quantities, values and price differences that are used to identify overruns and / or savings over material resources. The comparison can be created either on the Work / Object / Estimate levels, on different groups of materials. Moreover, it provides forecast calculation mechanisms regarding the materials by overlapping the Requirement result (generated in the PM ProdReal application) with the existing stock at the level of each investment.
This module creates a comparative analysis between the technical consumption (resulted from the executions reported on the activity plan) and the accounting consumption (resulted from timesheets and salary calculations) of the workmanship on a construction site. Therefore, it automatically generates the quantitative comparison (per hour) and values (according to salary payments) that are used to identify overruns and / or savings over the labor component of a project. The comparison can be created either on the Work / Object / Estimate levels.
This module creates a comparative analysis between the technical consumption (resulted from the executions reported on the activity plan) and the accounting consumption (resulted from timesheets and actual expenses) of the equipment used on a construction site. Therefore, it automatically generates the quantitative comparison (per hour by type of equipment) and values (according to expenses) that are used to identify overruns and / or savings over the labor component of a project. The comparison can be created either on the Work / Object / Estimate levels.
This module creates a comparative analysis between the technical consumption (resulted from the executions reported on the activity plan) and the accounting consumption (resulted from Roadmaps and actual expenses) of the transport consumption on a construction site. Therefore, it automatically generates the quantitative comparison (tons per kilometers by transport categories) and values (according to expenses per tones km) that are used to identify overruns and / or savings over the labor component of a project. Highlights the actual Tons per KM transported with the value estimated on the technical offer, a comparison can be created either on the Work / Object / Estimate levels.