HEALTH: ERP MEDICAL CENTERS PRIVATE
ERP - Power Account Anywhere Privat
The ERP Power Account Informatics System guarantees the management and automation of all informational flows originated within the General and Administrative functional structures of Private Medical Centers.
The software contains multiple modules, options and applications that additionally integrate with other systems such as: Medis Clinic, Medis Laboratory and Medical Cost Management, conjointly ensuring a complete management tool for the activities developed within a Complex Medical Center.
Modules, Options and Applications of the ERP – Power Account Anywhere Private
Module that incorporates multiple functionalities that manage various activities in terms of storing and operating the Primary Documents generated by the activity flow within a Medical Center. Concurrently, this component provides Stocks management by processing the primary documents that affect stocks, as well as their permanent monitoring, whether it refers to raw materials, auxiliary materials or inventory items. Because most Private Medical Centers do not pay VAT, this solution is adapted to evaluate stocks at the value of acquisition with VAT, ensuring specific interfaces for information processing. As for the applications’ main functionalities, there could be mentioned: Ensuring the management of all primary documents and automating the entire possible flow of documents; Automating the Accounting Process, Automates the Stock Movement tracking, Providing a complete suite of reports specific to Accounting, Supply and Inventory departments, etc. Furthermore, part of the facilities refers to keeping the record of all primary documents (Customer-Supplier Contracts, Customer-Supplier Orders, Internal Supply Orders, Service Provider Invoices and Inventories, Issuing Customer Invoices and Customer-Supplier Tax Receipts, Customer-Supplier Shipping Notices, Pro-Forma Records, Receipts-Payments Register and Bank Accounts, various inputs/outputs, Effects’ evidence etc.). Aside from the above mentioned, the software provides the Inventory Management (Stock Balances, Product-Material Files, Current Stock, Inventories, etc.); Receipts-Payments Records (Receipts-Payment statements, uncollected-unpaid statements, Debit-Credit dating reports, Exceeding due Penalty payment calculation, etc.). Therefore, this software delineates the basis for the operational area from a financial point of view – Accounting and Management.
In order to ensure the administration of Medicine / Sanitary Materials over patients, any hospital must organize a Closed-Circuit Pharmacy Management. In the extent of covering this desideratum, it has been developed a complex and complete management tool for Medicine Stock movements within the Closed-Circuit Pharmacies (Hospital Pharmacies). This tool permits the registration of all medicine inputs / outputs (according to the Health Insurance Companies’ lists) based on batches and expiration dates, and a simultaneous update for both the medicine stock and medicine record management, integrating all the outputs (Record File, Invoices, Return etc.). Moreover, as for the applications’ facilities there could be mentioned: Medicine Stock Inventory, Maximum Prices Check, Issuing the necessary accounting documents (NIR, transfer note, consumption receipt, etc.) and all the related accounting records; Automatic Stock Unloading – according to the methods imposed by the legislation in force, Medical Record Calculation – per doctor / ward / Health Plan, preserving the stock evolutions’ history; Consumption Records by Wards and Health Plan; Introducing the Registry Files from wards and / or Consulting the Pharmacies’ Medicine Stock by wards, through the Medication – Electronic Registry File interface. Furthermore, this software ensures the automatic consumption reporting of FARMCI and NHPCJ Medications, generating movement reports and consumption centralizations for analysis purposes. Besides, it is interfaces with the OSMR Hub as well – within the medicine serialization project. It natively integrates with the ERP-PAA solution shaping up a complete solution (applicable in both Public / Private Medical Centers), ensuring data processing up to the level of an accounting registration.
The General (Financial) Accounting module that represents the ERP-PAA core, concentrating all the accounting information (transactions) of an economic unit, carrying out both the Financial Accounting and the Internal Management Accounting. Allows the follow-up of all financial-accounting situations regarding the current situations and the previous periods as well, in real time. Ensures the centralization and consolidation of the information emerging from both Financial Accounting (classes 1-7) and Management Accounting (class 9) procedures, up to the level of Balance Sheet, Cash Flow, Profit and Loss statements. Within the ERP – Power Account Anywhere software, this module functions as a container that receives and centralizes accounting transactions, all resulting from operating primary documents, calculating liquidation and depreciation levels, etc. The accounting mechanisms are ensured on multiple dimensions (ex: costs / profit centers, departments, typologies etc.) configurable depending on the established results. By employing the mechanisms that support an automatic generation of the Accounting Records, it is assured the foundation of Revenue and Expenses Reports as well, including the revaluation of foreign currency accounts, closing the VAT accounts, etc. Moreover, as for the applications’ main functionalities there could be mentioned: Multi-Dimensional accounting record generation, Ensuring all specific reports emerging from Accounting procedures (Balance Sheets, Accounts Sheets, General Ledger, etc.), Monthly closing processes (ex: Revenue – Expenses and other operations, etc.).
The management of Fixed Assets and record of Property Items. This module provides calculation mechanisms regarding the depreciation and automates the accounting records’ generation directly into the PAA-Contab module. It allows configuring the depreciation methods and keeps track of non-deductible depreciation for tax purposes, by separately highlighting all types of depreciation (deductible / non-deductible) within analysis reports. Among the depreciation regimes, this module includes: linear, accelerated, digressive AD1, digressive AD2 and manual. The states of fixed assets allowed within this application are: normal, in reserve / available, in conservation. Ensures the possibility to multiply fixed assets, starting from the characteristics detained by one of them and automatically generating an inventory number for the following. Moreover, as for the applications’ facilities there could be mentioned: a complete management of Fixed Assets and Inventory Objects, Automatic generation of all reports specific to Fixed Assets management and accounting, etc.
This module automates the calculation process, the issuance of Fiscal documents and collection of payment amounts regarding the medical services provided within Clinics, Laboratories or Hospitals, by following-up the invoiced / uncollected services for each patient and generating the necessary registers. It integrates with the cash registers in order to automatically issue the tax receipt. Furthermore, it is natively integrated with the Financial-Accounting solutions provided by the ERP-PAA software, thus any primary document (invoice, tax receipt, etc.) that emerges from collection / invoicing operations can be found in the system up to the level of accounting transaction, according to the accounting monographs established for each type of operation. It integrates with the Medis Clinic, Medis Laboratory and Medical Cost Management as well, as part of the Power Hospital Solution, beneficial to consolidate all the information required for invoicing / collection processes.
Highly important utility in tracking the efficiency and profitability of the Profit Centers that correspond to a Medical Center (ex: Wards, Specialties, Departments, etc.), providing the option to extend the analysis up to the level of services (Investigations, Interventions, medical consultations, etc.). Its purpose is to automate the calculation process referring to the Profit and Loss Account of a Medical Center by performing a breakdown on objectives (Profit Centers – Wards / Specialties). This action is accomplished as a result of identifying the direct income and expenses, and allocating the indirect expenses over Profit Centers, using distribution coefficients. The information source is represented by the accounting records specific to Cost / Profit Centers. Moreover, as for the covered functionalities, there are provided: The possibilities of defining / configuring customized P&L structures or other analysis structures that use the accounting records as the source of information, Possibility of defining customized calculation formulas and configuring any distribution keys, Analyzing monthly / yearly situations over profit centers in various forms of display (tabular or P&L).
Computer System designed for holding the Evidence of Mechanization and Auto Means, an essential tool in automating the calculation process regarding the Operational Indices and Fleet Management. It performs within the Mechanization departments that correspond to Medical Centers (ex: Ambulances, Medical Representatives Fleet, etc.), constructing a complete image over the Fleet usage and profitability through the comparison between the calculated values of the Mechanization production and the actual registered expenses. This solution communicates with the dedicated modules on the Financial – Accounting, Management and Payroll area within ERP PAA, ensuring a real-time transfer of the expenses’ values registered on equipment (assimilated to Cost Centers) at the level of primary documents (Invoices, Consumer Vouchers, Tax receipts, Salary statements, etc.). Moreover, it represents the source of information for PAA Price Cost solution (calculation and distribution) – ensuring distribution keys’ values regarding the Km, hours, and fuel consumption on Profit Centers (Wards, Specialties), in order to measure out the Mechanization Expenses. As for the covered functionalities, this software includes: Automating the process of analyzing Roadmap / Timekeeping Files, Transmitting warning messages concerning the scheduled revisions (quantifiable in operating hours and kilometers by days / months), Centralizing all the information regarding the equipment and its adjustments over time, Repair and Cadence Management (km, hours, days) – equipment repairs over types of services, Calculating the Mechanization Production and Operating indices, etc. It could be implemented in Medical Centers for Information, Revisions and Repairs Management as well, attributed to the medical / laboratory equipment.
Option within the ERP PAA software that facilitates the rapid identification of payment deficiencies in line with the Settlement Dates and their payment scheduling towards suppliers, in close connection with the immediate liquidity (bank account balances). It represents an essential option in the context of ensuring a bidirectional integration with Banking Operations Management solutions. Provides the automatic generation of all files that cover Scheduled payments in a format employed by the banking applications as well, eliminating the circumstance of double exploiting the information.
An essential software solution complementing the Payment Scheduling option, under the conditions of inquiring an interconnectivity with Banking solutions. By using this software, the bank statements can be imported into the system through the files generated by the banking applications, therefore it automates processing all primary documents regarding receipts and payments. It can be adapted to any banking solution, assuming that it ensures the reports of Financial Statements in an accessible electronic format.
ERP PAA facility that automates the process of determining the Necessary Stock for suppliers’ orders, by assuring the best order options (Price and Supplier) and automatically generating the supply orders as well. This option minimizes the risk of reaching “Overstock” and “Out of Stock” situations, by determining an underlying Optimal Stock.
In order to accurately analyze certain financial-accounting values from different points of view, it is important to ensure their registration from all perspectives. Based on this premise, the ERP PAA system was designed to cover this desideratum through the Multidimensional Accounting option.
With the assistance of this option, Accounting is no longer limited to a fixed number of analysis dimensions and can be adapted to any conditions regarding the evaluation and follow-up. Accordingly, it is not limited to the dimensions’ applicability either (the number of accounts that could be tracked in multiple dimensions). By using its mechanisms, the effort of registering the accounting transactions in multiple dimensions is imperceptible. Example: Possibility to follow the Accounting Revenues – account 704 – by Specialties / Doctors / Sending Doctors / Patients etc.
Important option of the ERP PAA software that provides an interconnection between Wards / Medical Offices and the Supply Department. By using this option, the managers have the possibility to request from the level of Wards / Medical Offices, through the IT solution, the stock required for a proper functioning towards Supply Department. Additionally, it automates the action of stock aggregation and redistribution within the Supply Department. Furthermore, as for the functionalities outlined for Wards / Medical Offices that sustain interactions with the Sanitary Materials Warehouse, this option ensures the possibility of reserving the Necessary Stock (from the Warehouse Stock) based on Transfer Notes which, once confirmed (marking the physical release of the stock), provide the written stock as well.
This tracking option conducts the analysis regarding the Budgeted vs. Achieved amounts within a Financial – Accounting exercise, over multiple dimensions as well. Within this option, the budgeting and tracking processes are not limited to Revenues and Expenses items only, but can be extended to all required indicators. It operates by registering the Budgeted values on Budgeted Items (Budget Accounts) that could be intersected with Accounting Dimensions or not, over multiple months within a Financial – Accounting Year, and comparing them with the acquired values from the Accounting transactions that are settled over accounts assimilated to Budget Articles. Through the Comparative Analysis interfaces, it is ensured the possibility to scale the analysis as well.
The PAA WinSal application registers all the information regarding employees and integrates it within the ERP Power Account system. For each employee there can be stored the information concerning identifying data, status within company, personal and additional deductions, and other optional information regarding the education / professional experience, medical condition, military evidence etc. This program ensures a complete salary calculation mechanism, by proceeding through all stages involved in this process: down payments calculation, rest and medical leave, timesheets, bonuses, deductions due to the state / company, liquidation calculation, payroll / salary flyers generation, as well as transmitting the centralized salaries and monthly statements towards state institutions (CAS, CASS, Unemployment, Fiscal Fees etc.), in accordance with the current legal provisions. As regard the main functionalities, the software includes: Ensuring the entire set of information and documents to support HR processes, Automating the Salary calculation process – liquidation, Calculation and record of meal tickets, Integrating the information into ERP Power Account, Reporting towards institutions, etc.
Highly important option for automating the centralization process concerning the information generated in PAA WinSal application, in line with all periodic updates, in order to ensure the reporting action towards Revisal. All the required information for Revisal reporting is centralized and consolidated within WinSal – Revisal Application, without demanding the manual operation.